Healthcare Program Administrative Specialist

Job Description

We’re hiring a proactive, detail-driven Healthcare Program Administrative Specialist to support the Financial Clearance team with a unique blend of administrative excellence, operational support, vendor coordination, and people-focused responsibilities. This is a highly visible role where no two days are the same ideal for someone who thrives in a fast-paced healthcare environment and enjoys being the go-to support person for both front-line staff and leadership.

This role sits at the intersection of healthcare operations, human resources coordination, and program administration making it a great opportunity for someone looking to grow in healthcare business support.

Earnings

$60,000 - $80,000 salary

Duties

• Coordinate and implement program operations, events, and internal processes
• Manage calendars, prepare documentation, schedule meetings, and take/distribute meeting notes
• Maintain departmental filing systems, mailing lists, and office logistics
• Assist with policy implementation and process documentation
• Manage vendor relationships and communications (e.g., staffing partners)
• Coordinate with Accounts Payable to submit and track invoices, ensuring timely payment within contract terms
• Track and reconcile department budget items, audit data, and maintain accurate records for reporting
• Conduct monthly audits to track filled and vacant positions across multiple teams under departmental leadership
• Write and post job openings to the company website or portals as needed
• Screen candidates submitted via the company’s career site and route qualified applicants for onsite interviews
• Coordinate with HR to ensure new hires are fully cleared and onboarded smoothly
• Order and distribute uniforms for front-line financial clearance employees
• Plan and coordinate celebrations for employee birthdays, work anniversaries, and special team events
• Support leadership in fostering a collaborative, organized, and positive work environment
• Submit and track maintenance work orders to ensure office and workspaces remain functional
• Provide support for project logistics and operational improvements across the department

Requirements

• Coursework or certification in Business Administration, Healthcare Admin, or related field
• 3+ years of experience supporting programs or departments in a healthcare, academic, or business setting
• Strong written and verbal communication skills
• Highly organized with excellent time and task management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Access)
• Confidence managing multiple stakeholders, vendors, and task priorities
• Experience with HR coordination, job postings, or recruitment workflows is a plus

We Celebrate Inclusion

• We are committed to building a welcoming and inclusive workplace for all team members. Diversity in background, experience, and voice helps us grow stronger together.

License / Certification

• Required: High school diploma or GED

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance